Sponsorship & Exhibition Prospectus

Invitation

On behalf of the Local Organising Group, I am delighted to welcome you to Sydney for the 23rd International Vacuum Congress to be held 15 – 19 September 2025.

The IVC is the main Congress of IUVSTA (International Union of Vacuum Science, Technique and Applications) which is run every three years and sees between 1200-1800 participants from all over the world and in particular those researchers that are working in the nine Scientific Divisional area topics of most Vacuum Societies: Applied Surface Science, Biointerfaces, Electronic Materials Processing and Photonics, Nanoscale Structures, Plasma Science and Technologies, Surface Engineering, Surface Science, Thin films, Vacuum Science and Technology. We expect about half the participants will be from Australia and New Zealand and the other half from Europe, Asia, and the Americas. We are working closely with IUVSTA and all national vacuum societies to market our meeting. In fact we have several Australians that are working within the Divisions, Committees, as Councillors, and in the Executive of IUVSTA. For example, I am the Scientific Secretary.

We have, in addition to our nine Scientific Divisional themes,  an exciting and topical program highlighting the following:

  • Quantum Science and Technologies
  • Energy
  • Environmental sustainability
  • Brain imaging and interfaces
  • Magnetism

These are areas that Australia, the region, and the rest of the world are seeing very active research and development in.  We will therefore attract a large cohort of scientists to the Congress in 2025 and invite you therefore to join us and have a fruitful time making connections and doing business.

Dr Anton P.J. Stampfl,
President Vacuum Society of Australia
IUVSTA Scientific Secretary
Chair IVC-23, Sydney 15-19 September 2025

BENEFITS OF SPONSORSHIP

Sponsorship is a great way to enhance your brand awareness and presence amongst delegates. It also offers a:

  • Chance to deliver a clear, concise message to your industry professionals and target groups.
  • Be part of an innovative program, and strategically align your objectives with a particular specialist theme or topic area.
  • Strengthen existing networks and gain access to new networks.
  • Demonstrate your support & commitment to the advancement of knowledge in the vacuum area.
  • Directly help reduce registration fees for young professionals.
  • Strengthen your brand and profile within the sector.
Available Opportunities at a Glance
Type of Package Package Availability Price (incl. GST)
Premium Sponsorship Platinum Sponsor Exclusive $30,000
Gold Sponsor Limited $22,000
Silver Sponsor Limited $16,500
Bronze Partner Limited $12,000
Networking Sponsorship
Welcome Reception Sponsor Exclusive $8,000
Congress Dinner Sponsor Exclusive $10,000
Program Sponsorship
Plenary Session Sponsor Limited – based on program $7,000
Keynote Speaker Sponsor Limited – based on program $5,000
Concurrent Session Sponsor Limited – based on program $2,500
Branding Opportunities
Lanyard Sponsor Exclusive $5,000
Name Badge Sponsor Exclusive $5,000
Advertising Opportunities EDM Banner Advertisement Limited – based on EDM schedule $700
Social Media Post Limited $550
Exhibition Opportunities
Standard Exhibition Booth Limited – based on floorplan $5,000
Delegate Lounge Sponsor Exclusive $8,000
Space Only Booth Limited – based on floorplan $4,000

**We understand that individual organisations may have differing needs and objectives when it comes to sponsorship investment. We are more than happy to discuss with your team and design a custom-made tailor sponsorship package. To discuss any opportunities, please contact the Congress Managers on IVC23@arinexgroup.com or call +61 2 9265 0700.

Premium Sponsorship Packages Preview

Platinum Sponsor
Gold Sponsor
Silver Sponsor
Bronze Sponsor

Exclusive | $30,000 (excl. GST)

The Platinum Sponsorship is our principal partner for the IVC23 2025 Congress and we will work closely with your to provide the best opportunities to promote your organisation prior to and throughout the Congress.

Key Entitlements

  • Verbal acknowledgement as the Platinum Sponsor during the opening and closing sessions
  • Acknowledgement as the Platinum Sponsor in all marketing materials leading up to the conference
  • Acknowledgement on the homepage and sponsors page of the Congress website as the Platinum Sponsor, including sponsor logo with link to the sponsor’s website
  • 200-word organisation profile on the conference website

Registration Entitlements

  • Four (4) complimentary sponsor registrations including attendance to the Welcome Reception
  • Four (4) complimentary tickets to the Congress Dinner

Branding and Visibility

  • One (1) EDM banner advertisements (artwork to be provided by sponsor, subject to approval by the Local Organising Group)
  • Sponsor logo on the Congress welcome and holding slides and onsite signage
  • Delegate Listing (name, position, organisation and email address) excluding any attendee who opts out of this option via their registration form, sent post Congress

Limited | $22,000 (excl. GST)

Key Entitlements

  • Verbal acknowledgement as the Gold Sponsor during the opening and closing sessions
  • Acknowledgement as the Gold Sponsor in all marketing materials leading up to the Congress
  • Acknowledgement on the homepage and sponsors page of the Congress website as the Gold Sponsor, including sponsor logo with link to the sponsor’s website
  • 150-word organisation profile on the Congress website

Registration Entitlements

  • Three (3) complimentary sponsor registrations including attendance to the Welcome Reception
  • Three (3) complimentary tickets to the Congress Dinner

Branding and Visibility

  • One (1) EDM banner advertisements (artwork to be provided by sponsor, subject to approval by the Local Organising Group)
  • Sponsor logo on the Congress welcome and holding slides and onsite signage
  • Delegate Listing (name, position, organisation and email address) excluding any attendee who opts out of this option via their registration form, sent post Congress

Limited | $16,500 (excl. GST)

Key Entitlements

  • Verbal acknowledgement as the Silver Sponsor during the opening and closing sessions
  • Acknowledgement as the Silver Sponsor in all marketing materials leading up to the Congress
  • Acknowledgement on the homepage and sponsors page of the Congress website as the Silver Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word organisation profile on the Congress website

Registration Entitlements

  • Two (2) complimentary sponsor registrations including attendance to the Welcome Reception
  • Two (2) complimentary tickets to the Congress Dinner

Branding and Visibility

  • Sponsor logo on the Congress welcome and holding slides and onsite signage
  • Delegate Listing (name, position, organisation and email address) excluding any attendee who opts out of this option via their registration form, sent post Congress

Limited | $12,000 (excl. GST)

Key Entitlements

  • Verbal acknowledgement as the Bronze Sponsor during the opening and closing sessions
  • Acknowledgement as the Bronze Sponsor in all marketing materials leading up to the Congress
  • Acknowledgement on the homepage and sponsors page of the Congress website as the Bronze Sponsor, including sponsor logo with link to the sponsor’s website
  • 75-word organisation profile on the Congress website

Registration Entitlements

  • One (1) complimentary sponsor registration including attendance to the Welcome Reception
  • One (1) complimentary tickets to the Congress Dinner

Branding and Visibility

  • Sponsor logo on the Congress welcome and holding slides and onsite signage.
  • Delegate Listing (name, position, organisation and email address) excluding any attendee who opts out of this option via their registration form, sent post Congress

Networking Sponsorship

Welcome Reception Sponsor
Congress Dinner Sponsor

Exclusive | $8,000 (excl. GST)

The Welcome Reception will be held in the exhibition area and is the first official networking function of the Congress. This is the first networking event of the Congress and offers a great opportunity to connect with colleagues in an informal relaxed setting.

  • One (1) complimentary sponsor registration including attendance to the Welcome Reception
  • Two (2) complimentary tickets to the welcome Reception
  • Acknowledgement on the Congress website as the Congress Welcome Reception Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word organisation profile on the Congress website
  • Opportunity for sponsor representatives to meet and greet delegate at the venue (at entrance)
  • Opportunity to place up to Two (2) pull up banners at the event venue
  • Sponsor logo on the Congress welcome and holding slides and onsite signage

Exclusive | $10,000 (excl. GST)

The Congress dinner is the pinnacle event of the IVC23 2025 and is the event that everyone looks forward to. Back your brand with a setting of sophistication and elegance, this is the night of all nights.

  • Five (5) complimentary tickets to the Congress Dinner
  • Acknowledgement on the Congress website as the Congress Dinner Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word organisation profile on the Congress website
  • Opportunity for sponsor representatives to meet and greet delegate at the venue
  • Sponsor logo on the Congress welcome and holding slides and onsite signage

Program Sponsorship

Plenary Session Sponsor
Keynote Speaker Sponsor
Concurrent Sponsor

Limited – based on program | $7,000 (excl. GST)

  • Sponsor logo on the Congress welcome and holding slides and onsite signage
  • Verbal acknowledgement at the sponsored session
  • Acknowledgement on the Congress website as a Plenary Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word profile in the Congress mobile app with sponsor logo
  • Two (2) session only passes to the sponsored session (this does not include access to other sessions, exhibition or catering)

Limited – based on program | $5,000 (excl. GST)

  • Sponsor logo on the Congress welcome and holding slides and onsite signage
  • Verbal acknowledgement at the beginning of the speakers session
  • Acknowledgement on the Congress website as a Keynote Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word profile in the Congress mobile app with sponsor logo

Limited | $2,500 (excl. GST)

  • Sponsor logo on the Congress welcome and holding slides and onsite signage
  • Verbal acknowledgement at the sponsored session
  • Acknowledgement on the Congress website as a Concurrent Session Sponsor, including sponsor logo with link to the sponsor’s website

Branding Opportunities

Lanyard Sponsor
Name Badge Sponsor

Exclusive | $7,000 (excl. GST)

The Lanyard Sponsor will have the opportunity to provide your own branded lanyards to the Congress. This is a highly visible and exclusive opportunity for the nominated sponsor. Lanyards will be worn by all participants of the Congress including delegates, speakers, sponsors, and exhibitors.

  • Sponsor to source and provide own branded lanyard (at sponsor’s own cost, subject to the approval of the Local Organising Group. Instructions and specifications to be provided by the Congress Managers)
  • Acknowledgement on the Congress website as the Lanyard Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word profile in the Congress mobile app with sponsor logo
  • Sponsor logo on the Congress welcome and holding slides and onsite signage

Exclusive | $7,000 (excl. GST)

The Name Badge Sponsor will have the opportunity to include a nominated organisation logo to be featured on every Name Badge of the Congress, to be worn by all participants including delegates, speakers, sponsors, and exhibitors. 

  • Sponsor to source and provide organisation logo in .ai or .eps format (subject to the approval of the Local Organising Group. Detailed specifications to be provided by the Congress Managers)
  • Acknowledgement on the Congress website as the Name Badge Sponsor, including sponsor logo with link to the sponsor’s website
  • 100-word profile in the Congress mobile app with sponsor logo
  • Sponsor logo on the Congress welcome and holding slides and onsite signage

Advertising Opportunities

EDM Banner Advertisement
Social Media Post

Limited – based on EDM schedule | $700 (excl. GST)

  • One (1) EDM banner advertisement (artwork to be provided by sponsor, subject to approval by the Local Organising Group). The file to be supplied in PNG, JPG or GIF. 800 pixels wide and maximum of 400 pixels high

Limited | $700 (excl. GST)

  • One (1) social media post – 280 characters maximum including spaces (plain text only). With the addition of one image – 1200 x 627 pixels. Sponsor can opt to include own hashtags to use

Exhibition Packages

Exhibition Booth - Standard
Space Only

Limited – based on floorplan | $4,500 (excl. GST)

  • 3m x 3m standard exhibition booth, 2.5 m high, panel walling
  • Two (2) Exhibition registrations (includes day catering and tickets to the Welcome Reception)
  • One (1) 4 amp PowerPoint
  • Two track spotlights per 9sqm. Fixed on inside of fascia
  • Company name on fascia board
  • Organisation logo on Congress website with link to your website
  • 50-word profile in the Congress mobile app with exhibitor logo and website link
  • Furniture and décor to be organised by the exhibitor at own expense

Exhibition Notes:

  • Applications for exhibition can be made separately from the Sponsorship packages
  • Stand numbers will be allocated on a first come first served basis. The congress managers reserve the right to alter stand numbers for valid reason. Where this occurs, written notice will be given to the affected exhibitors with every attempt to accommodate their requirements and needs
  • Exhibitors are responsible for the management of each booth. The managers are not liable for theft, loss, or damage, monetary or otherwise
  • Certain restrictions apply to sampling, merchandise, and stand build. Please contact the congress managers if you have any of these on your stand
  • All exhibitors must supply a Public Liability Insurance valid in Australia equivalent to the value of $20million AUD dollars single occurrence

Limited – based on floorplan | $4,000 (excl. GST)

  • Floorspace ONLY – 3m x 3m for the erection of custom designed booths only. No carpet included
  • Designs must be approved by the Congress organisers 3 months out from event
  • Power, signage, furniture and décor to be organised by the exhibitor at own expense
  • Organisation logo on Congress website with link to your website
  • 50-word profile in the Congress mobile app with exhibitor logo and website link