Registration

Credit/Debit Card

Please note all online registrations require immediate payment by credit card.
Accepted credit cards: MasterCard, Visa, and American Express. Please note all transactions by credit card will appear on your statement as a payment to ‘Forum by Arinex’.

Please note all transactions will appear on your statement as ‘Meeting by Arinex, Sydney’.

Alternative Payment Method

For alternative payment methods, please choose option one while processing your registration or alternatively please contact the Congress Managers at register.ivc23@arinexgroup.com

Acknowledgements

Your completed registration and successful payment will be acknowledged via email with a confirmation of your requirements according to your registration form. Your registration will not be processed or confirmed if payment does not accompany your form.

Cancellations must be notified in writing to the Congress Managers by emailing register.ivc23@arinexgroup.com
Note: there will be a A$150.00 administration fee charged for refunds on duplicate registration payments.

Cancellation of Registration Fees:

Cancellations before Monday 16 June 2025 will incur a A$150.00 cancellation fee.

Cancellations from Tuesday 17 June 2025 to Tuesday 5 August 2025 will incur a 50% cancellation fee.

Cancellations on or after Wednesday 6 August 2025 will receive no refund.

Cancellation of Social Events

Payments are non-refundable as at Wednesday 6 August 2025.

The Organiser and Host/s of IVC 23 2025 (the “Event”) reserve the right to remove from the venue/Event at any time any attendee deemed to be causing, or potentially causing, a disturbance or exhibiting disruptive or inappropriate behaviour. Such removal does not constitute a right to refund of any fees paid. Please view the Code of Conduct here which all attendees are expected to comply with

This information is correct at the time of publishing.  The Congress Managers reserve the right to delete, modify or alter items or to delete, modify or alter any aspect of the meeting timetabling and delivery at their sole discretion and without notice. Neither the host organisation(s) nor the Congress Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Congress Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.
Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

Why do we wish you to provide your information?
We require your information to facilitate provision of information to you regarding the Congress and to facilitate your participation in the Congress.  Information collected in respect of your proposed participation in any aspect of the Congress will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Congress or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?
1- Planning and conduct of the Congress including arrangements for your participation (e.g. accommodation booking);
2- In the Delegate List published for the Congress;
3- May also be provided to organisers of future occurrences of this Congress;
4- May be used to provide you with information of other relevant events in your area of interest.

Important Notes:
The parties who will have access to your information (subject to your preference selections on above points) are the Congress Managers, the Congress host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Congress (point 2) and any future organisers of the Congress (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.
• You may withdraw your granular consent at any time by notice in writing to the Congress Managers.
• You are entitled to access the information held by written application to the Congress Managers.

For further information please see our detailed corporate Privacy Statement found here. 

Registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the Congress and book your travel you take out an insurance policy of your choice. The policy should include:

• loss of fees/deposit through cancellation of your participation in the Meeting,
• or through cancellation of the Congress,
• loss of international/domestic air fares through cancellation for any reason,
• loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
• failure to utilise tours or pre booked arrangements due to airline delay, Force Majeure or any other reason,
• medical expenses (including sickness and accident cover),
• loss or damage to personal property,
• additional expenses and repatriation should travel arrangements have to be altered.

The Congress managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

For Visa information please download the following information factsheet from the Australian Immigration Office. To apply for your Visa, click here.