General Information23rd International Vacuum Congress 2025
Sydney’s central business district (CBD) is 10km north of the International Airport and takes approximately 20 minutes to reach by car. A regular airport to city bus service operates from approximately 0600 to 2100 hours (not recommended for those with large amounts of luggage). Any queries please see the Travellers Information Desk at the Airport.
A taxi fare from Sydney Airport to Sydney CBD is approximately A$50. If you would prefer to pre-book your taxi during your stay in Sydney, here are the contact details of the main taxi companies:
- Taxis Combined- Phone: 13 33 00. Website: www.taxiscombined.com.au
- Legion Cabs- Phone: 13 14 51. Website: www.legioncabs.com.au
- Premier Cabs- Phone: 13 10 17. Website: www.premiercabs.com.au
- Silver Service- Phone: 13 31 00. Website: www.silverservice.com.au
You can request a ride from Uber from either the Domestic or the International terminal of Sydney Airport. Just request your Uber once you have exited the terminal and your driver will meet you at the pick–up area. A typical UberX (low cost ride) to Sydney’s CBD costs A$43 – 55 and a typical UberBLACK ride (premium ride) to Sydney’s central business district costs A$89-114. For more information on Uber please see here.
There is a train station located at both the Domestic and International Terminals at Sydney Airport. Trains run on average every 10 minutes during the day on a weekday and every 15 minutes on weekends. From the Domestic Terminal, it takes 15 minutes to reach Central Station and 20 minutes to reach Circular Quay. From the International Terminal it takes just a few minutes longer. Lifts are available at both the International and Domestic Terminals for easy transfer of luggage. Fares from Sydney Airport terminals to the CBD are approximately A$17per adult for a single journey. For more information on departures and prices please visit here.
Sydney is 10 hours ahead of Greenwich Mean Time. Sydney, New South Wales, practices Daylight Saving Time. Daylight Saving Time advances the clock one hour during the summer months and usually commences at 2am on the first Sunday in October and ends at 2am on the first Sunday in April each year. During Daylight Savings Time, Sydney is 11 hours ahead of Greenwich Mean time.
Sydney shops open from 0900 to 1730 hours during the week with late night shopping on Thursday until 2100 hours. On Saturday, most CBD shops open from 0900 to 1700 hours. On Sunday, Darling Harbour shops and major department stores in the centre of the city are open from 1000 to 1800 hours.
Bistros, restaurants, cafes and coffee shops offer varied menus, prices and decor. Local specialties such as seafood and Australian wines are worth trying. At some restaurants you can keep the liquor bill down by taking your own wine or beer. These are called “BYO” restaurants, an abbreviation for “bring your own”
Registration fees do not include insurance. It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. The policy should include:
- Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
- Loss of international/domestic air fares through cancellation for any reason,
- Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
- Failure to utilise tours or pre booked arrangements due to airline delay,
- Force Majeure or any other reason,
- Medical expenses (including sickness and accident cover),
- Loss or damage to personal property,
- Additional expenses and repatriation should travel arrangements have to be altered,
- Medical expenses.
The Conference Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.
The Conference Hosts and Conference Managers have arranged for photography onsite throughout the event. The images may be used for post-Conference reports, case studies, marketing collateral and supplied to industry media if requested. If you do not wish for your photo to be taken, please inform the photographer and move out of camera range.
Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017. The objective of these is to protect the right of the individual to privacy of their information.
Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data. The legislation was adopted on 27 April 2016.
The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.
Arinex will not sell your personal information to third parties. If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information. You may also withdraw your consent for use of your information by advice to us in writing.
Why do we wish you to provide your information?
We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference. Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below. You can give or withhold your consent for each or all of these uses. Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.
What we will do with your information?
- Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
- In the Delegate List published for the Conference;
- May also be provided to organisers of future occurrences of this Conference;
- May be used to provide you with information of other relevant events in your area of interest.
- The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).
The parties mentioned above will rely on your above consent indications for the purposes of compliance.
- You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
- You are entitled to access the information held by written application to the Conference Managers.
For further information please see our detailed corporate Privacy Statement at link
The official language for the Meeting is English.
Planning your travel
Because of time change and jet lag the Organising Committee suggests you consider arriving in Australia a couple of days prior to the Meeting. This will enable you to relax and familiarise yourself with your hotel and its surrounds before the start of the Meeting.
Australia is free from many plant and animal diseases prevalent in other countries. Very strict quarantine rules apply to the import of animals and plants which cannot be brought into the country without prior application. Animal and plant products are also restricted.
For more information please refer to the ‘Travelling to Australia’ section on the website of the Department of Agriculture.
All visitors to Australia must have a valid visa to travel to and enter Australia. Welcome letters can be requested following completion of Conference registration by emailing the Conference Managers via firstname.lastname@example.org For visa information please refer to the website of the Department of Home Affairs.
Please note – it is strongly recommended that Australian visa applications are lodged at least two months prior to departure from your point of origin.
If you are a New Zealand citizen, do not have tuberculosis or a criminal conviction, you can travel to Australia without applying for a visa in advance. You will be eligible for a Special Category Visa (subclass 444) which is granted on arrival when you travel on a valid New Zealand passport.
For VISA information please download the following information factsheet from the Australian Immigration Office.